Board Calendar
Board Members
Past Board Meetings
- September 18, 2012 Board Meeting – minutes
- October 10, 2012 Board Meeting – minutes
- November 13, 2012 Board Meeting – minutes
- December 11, 2012 Board Meeting – minutes
- January 10, 2013 Board Meeting – minutes
- February 13, 2013 Board Meeting – minutes
- March 13, 2013 Board Meeting – minutes
- April 11, 2013 Board Meeting – minutes
- April 11, 2013 Board Meeting – minutes
- May 8, 2013 Board Meeting – minutes
- June 11, 2013 Board Meeting – minutes
- June 18, 2013 Board Meeting – minutes
- June 27, 2013 Board Meeting – minutes
- August 28, 2013 Board Meeting – minutes
- September 11, 2013 Board Meeting – minutes
- October 9, 2013 Board Meeting – minutes
- November 13, 2013 Board Meeting – minutes
- December 11, 2013 Board Meeting – minutes
- January 15, 2014 Board Meeting – minutes
- February 12, 2014 Board Meeting – minutes
- March 12, 2014 Board Meeting – minutes
- April 9, 2014 Board Meeting – minutes
- April 20, 2014 Board Meeting – minutes
- May 14, 2014 Board Meeting – minutes
- June 11, 2014 Board Meeting – minutes
- July 9, 2014 Board Meeting – minutes
- August 20, 2014 Board Meeting – minutes
- September 10, 2014 Board Meeting – minutes
- October 8, 2014 Board Meeting – minutes
- November 12, 2014 Board Meeting – minutes
- December 10, 2014 Board Meeting – minutes
- January 14, 2015 Board Meeting – minutes
- February 11, 2015 Board Meeting – minutes
- March 11, 2015 Board Meeting – minutes
- April 13, 2015 Board Meeting – minutes
- May 11, 2015 Board Meeting – minutes
- May 28, 2015 Board Meeting – minutes
- June 23, 2015 Board Meeting – minutes
- July 16, 2015 Board Meeting – minutes
- August 19, 2015 Board Meeting – minutes
- September 9, 2015 Board Meeting – minutes
- October 14, 2015 Board Meeting – minutes
- November 16, 2015 Board Meeting – minutes
- December 9, 2015 Board Meeting – minutes
- January 13, 2016 Board Meeting – minutes
- February 10, 2016 Board Meeting – minutes
- March 9, 2016 Board Meeting – minutes
- April 13, 2016 Board Meeting – minutes
- May 11, 2016 Board Meeting – minutes
- June 8, 2016 Board Meeting – minutes
- July 13, 2016 Board Meeting – minutes
- August 10, 2016 Board Meeting – minutes
- September 14, 2016 Board Meeting – minutes
- October 12, 2016 Board Meeting – minutes
- November 9, 2016 Board Meeting – minutes
- January 16, 2017 Board Meeting – minutes
- February 8, 2017 Board Meeting – minutes
- March 8, 2017 Board Meeting – minutes
- April 12, 2017 Board Meeting – minutes
- May 10th, 2017 Board Meeting – minutes
- June 14th, 2017 Board Meeting – minutes
- July 18th, 2018 Board Meeting CANCELLED
- December 19th, 2018 Board Meeting CANCELLED – agenda
- February 20th, 2019 Board Meeting – Response to Public Comment
- April 17th, 2019 Board Meeting – Response to Public Comment
- June 4th, 2019 Special Board Meeting – agenda minutes (draft)
- June 12th, 2019 Board Meeting – agenda minutes (draft)
- June 17th, 2019 Board Meeting – agenda minutes (draft)
- June 20th, 2019 Board Meeting – agenda minutes (draft)
- November 20th, 2019 Board Meeting: agenda presentation minutes
- December 18th, 2019 Board Meeting: agenda presentation minutes
- May 20th, 2020 Board Meeting: agenda presentation minutes
- June 09, 2020 Special Board Meeting: agenda presentation minutes
- June 17, 2020 Board Meeting: agenda presentation
- July 15, 2020 Board Meeting – agenda presentation minutes
- October 9, 2020 Out of Cycle Board Meeting – agenda presentation minutes
- January 27, 2021 Board Meeting (Additional Meeting) – Board Work Session Policy Update – agenda presentation minutes
- May 6th, 2021 Out of Cycle Board Meeting – agenda
- May 17th, 2021 Board Meeting – agenda
- July 14, 2021 Board Meeting – agenda presentation
- May 22nd, 2022 Board Retreat – agenda
- June 15th, 2022 Board Meeting – agenda presentation
- July 27, 2022 Board Meeting – agenda presentation minutes
- January 18th, 2023 – Executive Session (Included in agenda below for the 18th)
- October 2nd, 2018 Milestone Task Force – agenda minutes
- March 12th, 2019 Organizational Structure Meeting – agenda minutes (draft)
- April 1st, 2019 Organizational Structure Meeting – agenda minutes (draft)
- April 8th, 2019 Organizational Structure Meeting – agenda minutes (draft)
- September 1, 2020 Property Scoping Committee Meeting – agenda
- October 14, 2020 Finance Committee Meeting – agenda
- December 10, 2020 DEI Committee Meeting – agenda minutes
- February 10, 2021 Finance Committee Meeting – agenda
- February 11, 2021 DEI Board Committee Meeting – agenda
- March 15, 2021 Finance Committee Meeting – agenda
- April 7, 2021 Finance Committee Meeting – agenda
- May 12, 2021 Finance Committee Meeting – agenda
- June 9, 2021 Finance Committee Meeting – agenda
- July, 20 2021 Board Governance Committee – agenda
- July 20, 2021 Board Governance Committee – agenda
- August 16, 2021 HCCS DEI Committee Meeting Agenda – agenda minutes
- August 17, 2021 Board Governance Committee – agenda
- September 16, 2021 Special Board Governance Committee Meeting – agenda
- January 10th, 2022 HCCS DEI Committee Meeting Agenda – agenda
- June 7th, 2022 Board Governance Committee – agenda
- August 15, 2022 Fundraising Committee Meeting – agenda
- January 26th, 2023 Board Governance Committee Meeting – agenda minutes
- April 25th, 2023 DEI Committee Meeting – minutes
- May 2nd, 2023 Board Governance Committee Meeting – agenda
- June 6th, 2023 Board Governance Committee Meeting – agenda
- June 27th, 2023 DEI Committee Meeting – agenda
- September 22nd, 2023 Fundraising Committee Meeting – agenda minutes
- October 20th, 2023 Fundraising Committee Meeting – agenda minutes
- December 12th, 2023 Strategic Planning/Renewal Committee Meeting – agenda minutes
- December 18th, 2023 DEI Committee Committee – agenda minutes
- December 21st, 2023 Board Governance Meeting – agenda minutes
- January 2nd, 2024 Board Governance Meeting – agenda minutes
- January 9th, 2024 DEI Committee Committee – agenda minutes
- February 15th, 2024 Strategic Planning/Renewal Committee Meeting – agenda minutes
- February 20th, 2024 Strategic Planning/Renewal Committee Meeting – agenda minutes
- February 29th, 2024 Property Scoping Committee Meeting – agenda minutes
- May 21st, 2024 DEI Committee Committee – agenda minutes
Governance Documents
Nondiscrimination AC
Discrimination Complaint Procedure AC-AR
Americans with Disabilities Act ACA
ADA Grievance Procedure ACA-AR
All Students Belong ACB
Bias Incident Complaint Procedure ACB-AR
Board Powers and Duties BBA
Individual Board Member’s Authority and Responsibilities BBAA
Board Member Standards of Conduct BBF
Board Member Ethics and Conflicts of Interest BBFA
Board Member Ethics and Nepotism BBFB
Reporting of Suspected Abuse of a Child BBFC
Board Meetings BD/BDA
Executive Sessions BDC
Board Meeting Procedures BDD
Board Meeting Agenda BDDC
Minutes of Board Meetings BDDG
Public Comment at Board Meetings BDDH
Public Comment at Board Meetings BDDH-AR
Adoption and Revision of Policies BFC
Administrative Regulations (AR) BFCA
Board Member Compensation and Expense Reimbursement BHD
Board Member Liability Insurance BHE
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Administrator/Principal CB
Recruitment and Appointment of the Administrator/Principal CBB
Administrator/Principal Contract CBC
Evaluation of the Administrator/Principal CBG
Handbooks CHCA
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Budget DB
Grant Funding Proposals and Applications DD
Revenues from Private, State and Federal Sources DE
Investment of Funds DFA
Acceptance of Donated Stock/Marketable Securities DFA-AR
Authorized Signatures DGA
Financial Reports and Statements DIC
Audits DIE
Purchasing DJ
Expenditure of Funds for Meals, Refreshments and Gifts DJ-AR
Petty Cash Accounts DJB
Bidding Requirements DJC
Special Procurements and Exemptions from Competitive Bidding DJC-AR
Expense and Tuition Reimbursements DLC
Tuition Assistance and Staff Expense Reimbursement DLC-AR
Disposal of Public Charter School Property DN
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Safety Program EB
Safety Committee EBAC
Safety Committee EBAC-AR
Integrated Pest Management EBB
First Aid** EBBA
Injury/Illness Reports EBBB
Emergency Plans EBC
Emergency Drills and Instruction EBCB
Emergency Closures** EBCD
Vandalism, Malicious Mischief or Theft** ECAB
Authorized Use of School Equipment and Materials EDC/KGF
Student Transportation Services EEA
Student Transportation in Private Vehicle EEAE
Proof of Vehicle Liability Insurance EEAE-AR
Use of Private Vehicles for HCCS Business EEBB
Health Insurance Portability and Accountability Act EHA
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Job Descriptions GAB
Equal Employment Opportunity GBA
Veterans’ Preference GBA-AR
Staff Ethics GBC
Staff Ethics GBC-AR
Staff Dress and Grooming GBCA
Expression of Milk in the Workplace GBDA
Workplace Harassment GBEA
Workplace Harassment Reporting and Procedure GBEA-AR
Communicable Diseases – Staff GBEB
Communicable Diseases – Staff GBEB-AR
Staff – HIV, AIDS, and HBV GBEBA
Drug-Free Workplace GBEC
Staff/Student/Parent Relations** GBH/JECAC
Gifts and Solicitations GBI
Internet-Sourced Crowdfunding Solicitation GBI-AR
Weapons in Schools – Staff GBJ
Prohibited Use, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems** GBK/KGC
Disclosure of Information GBLA
Staff Complaints GBM
Whistleblower GBMA
Sexual Harassment GBN/JBA
Oregon Sexual Harassment Complaint Procedure GBN/JBA-AR(1)
Federal Law (Title IX) Sexual Harassment Complaint Procedure GBN/JBA-AR(2)
Hazing, Harassment, Intimidation, Bullying, Menacing, or Cyberbullying – Staff GBNA
Hazing, Harassment, Intimidation, Bullying, Menacing, or Cyberbullying Reporting Procedures – Staff GBNA-AR
Reporting Requirements for Suspected Sexual Conduct with Students GBNAA/JHFF
Suspected Sexual Conduct Report Procedures and Form GBNAA/JHFF-AR
License Requirements GCA
Personal Electronic Devices and Social Media – Staff** GCAB
Family Medical Leave GCBDA/GDBDA
Oregon Family Medical Leave (OFLA) GCBDA/GDBDA-AR(1)
Employee Request for OFLA Leave GCBDA/GDBDA-AR(2)
Sample Letter to Employee – OFLA Leave GCBDA/GDBDA-AR(3)
OFLA Eligibility Notice to Employee GCBDA/GDBDA-AR(4)
OFLA Medical Certification GCBDA/GDBDA-AR(5)
Oregon Military Family Leave GCBDA/GDBDA-AR(6)
Designation Notice – OFLA GCBDA/GDBDA-AR(7)
Fitness-for-Duty Certification GCBDA/GDBDA-AR(8)
Domestic Violence, Harassment, Sexual Assault, or Stalking Leave GCBDC/GDBDC
Request for Domestic Violence, Harassment, Sexual Assault or Stalking Leave GCBDC/GDBDC-AR
Criminal Records Checks and Fingerprinting GCDA/GDDA
Criminal Records Checks and Fingerprinting GCDA/GDDA-AR
Evaluation of Staff GCN/GDN
Discipline and Dismissal of Staff GCPD
Discipline and Dismissal of Staff GCPD-AR
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Religion and Schools IGAC
Drug, Alcohol and Tobacco Prevention, Health Education** IGAEB
Human Sexuality, AIDS/HIV, Sexually Transmitted Diseases, Health Education** IGAI
Education Records/Records of Students with Disabilities** IGBAB/JO
Education Records/Records of Students with Disabilities Management IGBAB/JO-AR
Organization of HCCS Clubs and Teams IGDA
Organization of HCCS Clubs and Teams IGDA-AR
Student Fund-Raising Activities IGDF
Fund-Raising Activity Request and Verification IGDF-AR
Electronic Communications System IIBGA
Electronic Communications System IIBGA-AR
Field Trips and Special Events** IICA
Oregon Graduation** IKF
Oregon Graduation Requirements IKF-AR
Academic Integrity IKI
Assessment Program** IL
Flag Displays and Salutes INDB
Animals in School Facilities ING
Animals in School Facilities ING-AR
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Equal Educational Opportunity** JB
Sexual Harassment JBA/GBN
Oregon Sexual Harassment Complaint Procedure JBA/GBN-AR(1)
Federal Law (Title IX) Sexual Harassment Complaint Procedure JBA/GBN-AR(2)
Section 504 – Students JBAA
Educational Equity JBB
Attendance** JE
Compulsory Attendance** JEA
Staff/Student/Parent Relations** JECAC/GBH
Educational Record Evaluation JECDA
Transcript Evaluation Procedures JECDA-AR
Student Absences and Excuses** JED
Student Rights and Responsibilities** JF/JFA
Student Conduct** JFC
Personal Electronic Devices and Social Media** JFCEB
Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying,
Teen Dating Violence, or Domestic Violence – Student** JFCF
Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, or
Teen Dating Violence Reporting Procedures – Student JFCF-AR
Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery Systems** JFCG/JFCH/JFCI
Weapons in the Schools** JFCJ
Threats of Violence** JFCM
Student Discipline** JG
Use of Restraint or Seclusion** JGAB
Use of Restraint or Seclusion JGAB-AR
Suspension** JGD
Discipline of Students with Disabilities** JGDA
Discipline of Students with Disabilities** JGDA-AR
Expulsion** JGE
Student Health Services and Requirements** JHC
Immunization, Vision Screening/Eye Examination and Dental Screening** JHCA
Communicable Diseases – Students JHCC
Communicable Diseases – Student** JHCC-AR
Students – HIV, HBV and AIDS** JHCCA
Pediculosis (Head Lice) JHCCF
Pediculosis (Head Lice) JHCCF-AR
Medications** JHCD/JHCDA
Medications** JHCD/JHCDA-AR
Reporting of Suspected Abuse of a Child** JHFE
Reporting of Suspected Abuse of a Child JHFE-AR(1)
Abuse of a Child Investigations Conducted on School Premises JHFE-AR(2)
Reporting Requirements for Suspected Sexual Conduct with Students JHFF/GBNAA
Suspected Sexual Conduct Report Procedures and Form JHFF/GBNAA-AR
Student Fees, Fines and Charges** JN
Education Records/Records of Students with Disabilities** JO/IGBAB
Education Records/Records of Students with Disabilities Management JO/IGBAB-AR
Directory Information** JOA
Personally Identifiable Information** JOB
Legal Names of Students JOC
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Parental Rights** KAB
Parental Rights KAB-AR
Public Records** KBA
Public Records KBA-AR
Public Conduct on Public Charter School Property KGB
Prohibited Use, Distribution or Sale of Tobacco Products
and Inhalant Delivery Systems** KGC/GBK
Authorized Use of School Equipment and Materials KGF/EDC
Materials Distribution** KJA
Visitors to School Facilities** KK
Public Complaints** KL
Public Complaint Procedure KL-AR
Relations with Law Enforcement Agencies KN
Relations with Law Enforcement Agencies** KN-AR(1)
Investigations Conducted on School Premises KN-AR(2)
The following symbol is used on some policies:
** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.
Join
Are you interested in being part of the Board and helping to guide HCCS into the future? We are always looking for passionate, committed people from all backgrounds to join the Board.
To begin, take a look at the provided resources on this page. If you feel like this would be a good fit for you, click the button below to apply or reach out to us at [email protected].
Helpful Resources & Information
Board Info Sheet
Everything you need to know about responsibilities and commitments of being a member of our Board.
Oregon Public Meeting Laws
Familiarize yourself with how our meetings operate
Board Bylaws
The governing document by which we operate
Charter Agreement (2023-2028)
Our agreement with Beaverton School District including our terms and all required procedures to operate as a charter school